PRIVACY POLICY – Recruitment



Privacy Information Notice (“Notice”)



At Acme care we collect and retains certain information about you for recruitment services.   We are committed to protecting and responsibly handling your information and have produced this Notice to explain how we collect, use, share and keep it secure.

Contact details: If you would like to get in touch with an recruitment related query:

Jo Ainsbury

[email protected]

Acme Care

101 Lockhurst Lane





What information Acme holds about you and why.

Most of the information we collect, use and store will be provided directly by you or be generated by us as part of our [employment /recruitment /care] relationship with you. For example:

  • Information provided by you when you apply for a job role with us, such as contact, education and work experience, [other?] or any documentation to determine your eligibility to work for us.

Where your information is required for entering into a contract, we will identify to you where information is mandatory.  Not providing this information may mean we are unable to proceed with the recruitment process.

There will be times where we receive information relating to you from a third party for example:

  • Information from previous employers / referees regarding your performance in your previous job role / character / behaviours.

We are committed to being transparent and fair in our dealings with you, therefore we only collect and hold your information where we have lawful grounds to do so. There are various reasons why we require your information, the primary reason is to manage our recruitment process with you.

For further information, please see below.

The main reasons why we collect and use your information, and the lawful grounds we rely on are:

Why we collect and use your information:


Our lawful grounds to collect and use your information:
Fulfilment of the recruitment process

We use your information to assess your suitability against open vacancies using our selection and assessment processes

[Where successful we may request background checks to begin onboarding you as an employee]


Examples of information used include:

[name, contact details, employment history and experience, right to work documentation and relevant background checks]


Legitimate business interest in fulfilling the recruitment process


We do not carry out any automated decision making on your information.  Should we choose to do so in the future, we will let you know why, and the impact of such processing, before we do.

Who we share your information with and why.

We may share your information with:

  • We use a third party supplier who, in limited circumstances may have controlled access to your information so we can manage [our working relationship with you] [your tailored care package] [the recruitment process], by providing appropriate and necessary IT support Acme in order to implement and maintain all appropriate [example of information technology support.]   [any other services you rely on?]. We have safeguards in place with our third party supplier[s] to ensure that your data is kept securely, in a lawful manner and used in accordance with the purposes set out in this Notice.


  • If we are under a duty to disclose or share your information with the police, other law enforcement agencies, Government departments and regulators in order to comply with any legal or regulatory obligation or requests, or in order to enforce these terms or to investigate actual or suspected breaches. [Acme has strict processes in place which govern such disclosures.  These shall be effected where disclosures are mandated by law or by virtue of the authorities’ role and there is a compelling business and legal reason to do so.]

How we keep your information secure.

We are committed to keeping your information secure.  We have put in place organisational and technical security measures designed to adequately protect your information.  We have in place appropriate policies detailing the standards of information security expected throughout Acme. This includes appropriately training all relevant personnel on their privacy, data protection compliance and information security obligations.

We only use servers based in the UK

How long we keep your information

We’ll keep your information for as long as we need it to fulfil our contractual obligations and manage our relationship with you as well as comply with our legal obligations.

This will be for the duration of the recruitment process and for a further 3 months.


Your rights

You have rights in connection with your information, including:

  • to withdraw consent where you have given it. If you withdraw consent, we will cease processing your information for the reasons that consent was obtained
  • to be informed and have access to your information. You can ask for access to the information we hold on you. If you wish to do so, please make your request detailing what information you wish to have access to and we will then respond within the statutory timeframe.
  • to correct or complete inaccurate data. Let us know where your details are incorrect and provide us with the correct information so we can update appropriately.

and in certain circumstances

  • You can object to the processing of your data, restrict or stop processing or request deletion of your data. If you do ask us to delete or stop processing it, we will not always be required to do so. If this is the case, we will explain why.
  • You can ask us to provide you with your information in a usable electronic format and transmit it to a third party (data portability). This right only applies in very limited situations; where it does not apply, we will explain why.

If you want to make a request or have any queries regarding your data protection rights listed above or you have a data protection complaint, please contact us at acme care – 02476251199 / [email protected] / 101 Lockhurst Lane, Coventry, Cv6 5SF . If you are not satisfied, you also have the right to complain to the Information Commissioner’s Office (ICO) who regulates the protection of personal data in the UK. You can get in touch with the ICO in any of the following ways:

  • By going to their website:
  • By giving them a call on 0303 123 1113
  • Or by writing to them. Their address is: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow SK9 5AF.



Where you log on to applications / websites we may use cookies.  Cookies collect information that relate to how you use the site(s) / applications. Cookies are very useful and do lots of different jobs that help make your experience on the websites / applications as smooth as possible.  For example, they let you move between web pages efficiently, remembering you preferences, and generally improve your user experience.

The following Cookies may be placed on your computer or device

1. Strictly necessary Cookies – these Cookies enable services you have specifically asked for
2. Performance Cookies – these Cookies collect anonymous information on the pages visited
3. Functionality Cookies – these Cookies remember choices you make to improve your experience
4. Targeting Cookies or advertising Cookies – these Cookies collect information about your browsing habits in order to make advertising relevant to you and your interests.



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Contact us

If you have an issue regarding the information we hold on you, we would ask that you contact Jo Ainsbury  in order to address your concerns.

We will aim to respond to any queries, concerns or complaints raised within [5] working days.

Acme Care

101 Lockhurst Lane

Coventry CV6 5SF . 

Company Number 4150091



Changes to this Privacy Information Notice.

This Privacy Information Notice will be reviewed on an annual basis and updated as required.  Whenever any such changes are made, we will aim to issue a notification with a link to the new updated version.

Last Updated: 22.05.2018